(iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. PHAs that Receive an Expedited SEMAP Waiver. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. 985.109 Default under the Annual Contributions Contract (ACC). (20 points. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. HUD's Office of Public and Indian Housing has finalized a rule revising the Section 8 Management Assessment Program (SEMAP) lease-up indicator. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. How does SEMAP improve program performance? This is an automated process for the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. ( c) On-site confirmatory review. Illinois Association of Housing Authorities (IAHA) - Home Page The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. 985.104 PHA right of appeal of overall rating. 0 points. 985.103 SEMAP score and overall performance rating. 5 points. If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. 5 points. For example, a report generated on February 15, 2015 PHAs are assessed against these standards to show whether the PHA ad-ministers the program properly and effectively. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. Look through the recommendations to determine which info you have to give. endstream endobj startxref The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. (See 985.3 .) 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. The purpose of this training is to provide an overview of SEMAP and key information to help PHAs effectively manage their Housing Choice Voucher program for SEMAP success. There are fifteen indicators that measure the efficiency and compliance with federal regulations. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. This section states the performance indicators that are used to assess PHA Section 8 management. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an l! site when drafting amendatory language for Federal regulations: A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. 29, 2000; 65 FR 16823, Mar. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. Slide 8: Indicators Requiring QC Sample. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. View the most recent official publication: These links go to the official, published CFR, which is updated annually. Ability to negotiate and mediate issues while utilizing stellar customer service skills. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (ii) Is designated as troubled, in accordance with 985.103. 10 points. (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. (e) Use of administrative fee reserve prohibited. 0 points. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. 29, 2000; 65 FR 16823, Mar. (24 CFR 5.617). supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. (24 CFR 982.54(d)(1) and 982.204(a)). Either of these cases requires corrective action. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. 5 plus 1 for each 50 (or part of 50) over 50. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. Learn More 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. You can Strong judgment, reasoning, time management, and organizational skills. (7) Provide for regular evaluation of progress toward improvement. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. This fourth edition of RISERegulatory Indicators for Sustainable Energycaptures policy and regulatory support that enhances sustainable energy in the form of 30 indicators and 85 subindicators distributed among four pillars: electricity. (2) HUD verification method: MTCS Report. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. Planning for renewable energy expansion. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. If you work for a Federal agency, use this drafting 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: 5 points. (24 CFR 982.517). SEMAP score and overall performance rating. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. (1) This indicator applies only to PHAs with mandatory FSS programs. How does SEMAP improve program performance? PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. b. Deconcentration Bonus Indicator. There are 5 SEMAP indicators for which a PHA will need to select a Quality Control sample. As discussed above, there is a possibility that . 0 points. 10 points. Comments or questions about document content can not be answered by OFR staff. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. here. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. (24 CFR 982.305). (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. 1437a, 1437c, 1437f, and 3535(d). There are also certain other instances when PHAs may not receive a SEMAP score. 0 points. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. 8 points. 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what are the semap indicators